This Privacy Policy explains how The Kirkwall Tailors Project (“we,” “us,” or “our”), operating the website https://kirkwalltailorsproject.co.uk, collects, uses, and protects information gathered from users and project contributors (“you”).
1. Information We Collect
We collect information directly from you and automatically as you use the site:
A. Information You Provide Directly
We collect personal information when you use our contact form or register as a project contributor:
- Contact Information: When you use the contact form, we collect your full name and email address. This is used solely to respond to your enquiries and communicate about the project.
- Contributor Information (Registration/Login): For users who are administrators or editors, we collect your username, email address, and password (stored as an encrypted hash) to manage access to private sections and the WordPress dashboard.
B. Information Collected Automatically (Cookies and Analytics)
- WordPress Essential Cookies: Our site uses cookies that are strictly necessary for functionality. These include:
- Login Cookies: Used by Administrators and Editors to verify login status and manage session information for the WordPress dashboard.
- Functionality Cookies: Used to remember user interface preferences.
- Google Analytics Cookies: We use Google Analytics to collect anonymous data about website usage (e.g., pages visited, time spent). This helps us improve the site’s design and content but does not collect personally identifiable information like names or email addresses.
2. How We Use Your Information
We use the collected information for the following specific purposes:
- Communication: To respond to inquiries sent via the contact form.
- Project Management: To manage and authenticate user accounts, ensuring only authorised Editors and Administrators can access transcription tools and administrative dashboards.
- Service Improvement: To analyse website traffic via Google Analytics, helping us optimise site performance.
3. Data Storage and Security
All contact and account data are stored securely within the WordPress database on our hosting server. We implement standard WordPress security practices to protect your data. However, no method of transmission over the internet or method of electronic storage is 100% secure.
4. Data Sharing and Disclosure
We do not sell, trade, or otherwise transfer your personally identifiable information to outside parties. We may disclose your information only in the following situations:
- Legal Compliance: When required to do so by law or legal process.
- Trusted Third Parties: We share anonymous usage data with Google Analytics for the purpose of traffic analysis.
5. Your Rights Regarding Your Data
If you are a registered user, you have the right to:
- Access: Request a copy of the personal data we hold about you.
- Correction: Request that we correct any inaccurate or incomplete data.
- Deletion: Request that we delete any personal data we hold about you, subject to certain legal obligations.
To exercise any of these rights, please contact the project administrator at the email address provided below.
6. Contact Information
For any questions regarding this privacy policy or your data, please contact:
Email: administrator@kirkwalltailorsproject.co.uk
7. Changes to this Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.
Policy Last Updated: October 2025